/ 
1 Add click sound timing 2 Add typing sound timing Finished
© 2018 Zipier Ltd. All rights reserved.
PlansPricingLogin
All West Virginia forms
 

All West Virginia forms

Change location

West Virginia tax forms

WV IT-105.1 annual 1096

WV IT-105 annual W-3

WV IT-103 annual W-3

WV IT-101Q quarterly 941

WV quarterly UI

West Virginia new hire forms

WV new hire

WV IT-104 certificate W-4

WV WV/IT-104.1 exemption certificate

Federal tax forms

IRS 940 FUTA annual

IRS 944 annual

IRS 1096 annual

IRS 1099 MISC annual

IRS W-3 annual

IRS 941 quarterly

IRS 941 Schedule B

Federal new hire forms

IRS W-9

USCIS I-9 verification

IRS W-4 certificate

Federal employee forms

IRS W-2 annual



 

West Virginia tax forms

WV IT-105.1 annual 1096
WV IT-105.1 annual 1096 Purpose

To transmit copies of 1099s to the state.

Interval: A

Full name: Transmitter summary report
Submission by mail
  • Mail all complete form along with Form WV/IT-103 Annual Reconciliation and media to:

    West Virginia State Tax Department
    TAAD/ Withholding
    PO Box 3943
    Charleston WV  25339-3943

  • Or, Courier Overnight Deliveries (ONLY):

    West Virginia State Tax Department
    Revenue Center / Withholding
    1001 Lee Street East
    Charleston WV 25301-1725

  • The current year's forms can be submitted online via https://mytaxes.wvtax.gov/_/
Submission online

Only current year 1099s may be submitted online.

Notes - Postal
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.
  • Only current year 1099s may be submitted via https://mytaxes.wvtax.gov/_/.
Notes - Online
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.

WV IT-105 annual W-3
WV IT-105 annual W-3 Purpose

To transmit copies of W-2s to the state.

Interval: A

Full name: W-2 Transmitter summary report
Submission by mail
  • Mail all complete form along with Form WV/IT-103 Annual Reconciliation and media to:

    West Virginia State Tax Department
    TAAD/ Withholding
    PO Box 3943
    Charleston WV  25339-3943

  • Or, Courier Overnight Deliveries (ONLY):

    West Virginia State Tax Department
    Revenue Center / Withholding
    1001 Lee Street East
    Charleston WV 25301-1725

  • The current year's forms can be submitted online via https://mytaxes.wvtax.gov/_/
Submission online

Only current year W-2s may be submitted online.

Notes - Postal
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.
  • Only current year W-2s may be submitted via https://mytaxes.wvtax.gov/_/
Notes - Online
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.

WV IT-103 annual W-3
WV IT-103 annual W-3 Purpose

To report a reconciliation of tax withheld during the year.

Interval: A

Full name: Annual reconciliation
Submission by mail
  • Do not send any payment with this return.
  • A copy of each employee's Withholding Tax Statement (W-2) and/or 1099s is to be submitted with the Transmittal form WV/IT-105 and/or WV/IT-105.1.
  • Mail this reconciliation, transmittal and W-2s and this form to:

    West Virginia State Tax Department
    PO Box 3943
    Charleston WV  25339-3943

Notes - Postal
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.
Notes - Online
  • This form is due on the 28th of February the following calendar year..
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers with 50 or more employees must file all wage and tax data electronically.

WV IT-101Q quarterly 941
WV IT-101Q quarterly 941 Purpose

To report taxes withheld from employees to the state.

Interval: Q

Full name: Employer's Quarterly Return of Income Tax Withheld
Submission by mail
  • Monthly payments are required.
  • Payments are submitted separately from the returns.
  • Use WV/IT-101V for payments.
  • Can be filed online at https://mytaxes.wvtax.gov/_/
  • Mail to:

    West Virginia State Tax Department
    Tax Account Administration Div
    PO Box 1667
    Charleston WV  25326-1667

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • For correcting a previously filed return, please check the box for AMENDED.
  • Employers who withhold less than $600 of taxes each year can file an annual return using WV/IT-101A and make a separate payment with the form WV/IT-101V.
  • Employers with 50 or more employees must file this return online.
Notes - Online
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers with 50 or more employees must file this return online.
  • Employers who withhold less than $600 of taxes each year can file an annual return using WV/IT-101A and make a separate payment with the form WV/IT-101V.

WV quarterly UI
WV quarterly UI Purpose

To report wages and unemployment tax for the quarter to the state.

Interval: Q

Full name: Tax Deposit Report WT-6
Submission online
  • For instructions on online filing, click here.
  • Paper forms are only available when employers request them directly from the state.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

 

West Virginia new hire forms

WV new hire
WV new hire Purpose

To report newly hired and re-hired employees to the state.

Interval: Nh

Full name: West Virginia New Hire Reporting Form
Submission by mail
  • Mail to:

    West Virginia New Hire Reporting Center
    PO Box 640098
    Atlanta GA  30364

  • Or fax to: (877) 625-4675.
  • Employers can also submit reports online.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers must submit this report within 14 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.
  • Employers must also report the hiring and rehiring of independent contractors who receive compensation or execute a contract for services performed when payment for services equals or exceeds $2,500 in any year.
Notes - Online
  • Employers must submit this report within 14 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • Employers must also report the hiring and rehiring of independent contractors who receive compensation or execute a contract for services performed when payment for services equals or exceeds $2,500 in any year.
  • An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.
  • Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

WV IT-104 certificate W-4
WV IT-104 certificate W-4 Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee withholding certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • You may file a new form any time your withholding allowances increases. The employee must notify the employer 10 days from the date of change.
  • For West Virginia residents, complete the first page.
  • For residents of Kentucky, Maryland, Ohio, Pennsylvania, and Virginia, complete the second page.

WV WV/IT-104.1 exemption certificate
WV WV/IT-104.1 exemption certificate Purpose

To be used by employees to file exemption from state withholding tax.

Interval: Nhe

Full name: Low-Income Earned Income Exclusion Certificate Election to not withhold State Income Tax
Submission by mail

Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • An employee that qualifies for the low-income earned income exclusion may elect to be exempt from withholding tax.
  • The earned income exclusion applies to individuals, head of households, and married couples (who file a joint return), who have federal adjusted gross income of $10,000 or less for the taxable year.
  • If the employee is married and files a separate income tax return, federal adjusted gross income may not exceed $5,000.

 

Federal tax forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail
Notes - Postal
  • Make deposits by https://www.eftps.gov/
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.

IRS 944 annual
IRS 944 annual Purpose

To report all federal tax which was withheld from employee's salary by the employer. This form is only for smaller employers who pay $4,000 or less in wage.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

IRS 1096 annual
IRS 1096 annual Purpose

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company [CustomAddress us-fed-1099]

Print: 1 copies on Letter paper

Notes - Postal
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31st.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  • Employer keep one copy of Form W-3 for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS 941 quarterly
IRS 941 quarterly Purpose

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-nopay]
  • Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)

IRS 941 Schedule B
IRS 941 Schedule B Purpose

Use this schedule to show your tax liability for the quarter

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail

[CustomAddress us-fed-nopay]

Notes - Postal
  • DO NOT use the form to show your deposits.

 

Federal new hire forms

IRS W-9
IRS W-9 Purpose

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail
  • Return to the requester. Do not send to the IRS.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers may develop and use their own Form W-9 if its content is similar to the official IRS Form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal
  • Section 1 should never be completed before the employee accepts a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
  • This form doesn't need to be submitted to the IRS unless the employer is required to do so.
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail
  1. We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
    • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  2. Send page 1 (Copy A) of Form W-2 with Form W-3 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  3. Send page 2 (Copy 1) to your state, city or local tax department (if required).
  4. Give Pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
    • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  5. Keep Copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not staple Forms W-2 together or to Form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with Forms W-2 and W-3.
Notes - Online
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not send any payment with Forms W-2 and W-3.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Share this:

Was this article helpful?

Yes No

© 2018 Zipier Ltd. All rights reserved. www.zipier.com/home/Forms/us-wv