To report a reconciliation of tax withheld during the year.

Interval: A

• This form is designed to display information needed when filing online.
• on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

The annual reconciliation is combined with the fourth quarter withholding tax return for employers on a quarterly payment basis.

• Withholding tax guide
• Employer withholding
• Online filing and paying of withholding taxes

To report tax withheld by the employer to the state on a quarterly basis.

Interval: Q

Employers who pay monthly or quarterly must still file this return on a quarterly basis.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• This form is designed to display information needed when filing online.

• Withholding tax guide
• Employer withholding
• Online filing and paying of withholding taxes

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

• Employers can also submit reports online.
• Mail to:

  Utah Department of Workforce Services - Unemployment Insurance
  140 East 300 South
  PO Box 45233
  Salt Lake City UT  84145-0233
  

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers with 250 or more employees must file this return online.
• Don't adjust a prior period's wages on this report.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers with 250 or more employees must file this return online.
• Don't adjust a prior period's wages on this report.

• Employer handbook
• Frequently asked questions

To report newly hired and re-hired employees to the state.

Interval: Nhe

• Mail to:

  Utah New Hire Registry
  PO Box 45247
  Salt Lake City UT  84145-0247
  

• Or fax to: (801) 526-4391
• Employers can also submit reports online.

Print: 1 copies on Letter (8.5in x 11in) paper

• Employers must submit this report within 20 days of start date. A re-hire is an employee who's returned after a separation of at least 60 days.
• An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.

• Employers must submit this report within 20 days of start date. A re-hire is an employee who's returned after a separation of at least 60 days.
• An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.

• New hire reporting handbook

To report federal employer tax that's used to help fund state workforce agencies.

Interval: A

• Due on or before on or before January 31st of the succeeding calendar year.

• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• For employers in California, send form with no payment to:

  Department of the Treasury
  Internal Revenue Service
  Ogden UT 84201-0046
  

Print: 2 copies on Letter (8.5in x 11in) paper

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, don't need to submit a paper return.
• Don't adjust a prior period's wages on this report.

• Instructions
• Employer's tax guide
• EFTPS - FAQs
• Tax due dates
• Frequently asked questions

Use this schedule to show which states you paid state unemployment tax.

Interval: A

• Employers with employees in multiple states must complete and attach this form to Form 940.
• Due on or before on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• For employers in California, send form with no payment to:

  Department of the Treasury
  Internal Revenue Service
  Ogden UT 84201-0046
  

Print: 2 copies on Letter (8.5in x 11in) paper

• Don't send any payment with this return.
• Don't adjust a prior period's wages on this report.
• Employers filing this form online, don't need to submit a paper return.

• Employer's tax guide
• EFTPS - FAQs
• Tax due dates
• Frequently asked questions

To report all federal tax which was withheld from employee's salary by the employer.

Interval: A

• The IRS will notify employers eligible to file this form instead of Form 941.
• This form is due on or before January 31st of the succeeding calendar year.
• Staple multiple sheets in the upper left corner when filing.
• For employers in California, send form with no payment to:

Print: 2 copies on Letter (8.5in x 11in) paper

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Don't adjust a prior period's wages on this report.
• Employers must keep a copy for their records.

• Instructions for form 944
• Employer's tax guide
• Tax due dates
• Frequently asked questions

To transmit all 1099s issued for the current year.

Interval: A

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Employers can also submit reports online.
• Send this form and Copy A of all 1099 issued (page 2), to IRS:
• For employers in California, mail all forms to:

  Department of the Treasury
  Internal Revenue Service Center
  PO Box 219256
  Kansas City MO 64121-9256
  

• Employers filing this form online, don't need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Employers must use FIRE when submitting reports online.
• Employers filing this form online, don't need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.

• General instructions
• Employer's tax guide
• Reporting due deadlines

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

• Send this form (1099-MISC) to a contractor (non-employee)
  • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
  • Page 3 - Copy B is for the contractor or individual non-employee
  • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
  • Page 5 - Copy C is kept by the employer/company
• For employers in California, send Copy A to:

  Department of the Treasury
  Internal Revenue Service Center
  PO Box 219256
  Kansas City MO 64121-9256
  

• Employers can also submit reports online.

• This is for non-employee individuals who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Submit page 1 (Copy A) of Form 1099-MISC online.
• The other pages can be printed and sent out.

Print: 1 copies on Letter (8.5in x 11in) paper

• This is for non-employee individuals who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, don't print and send Page 1 (Copy A) to IRS.
  • The official Copy A has a special red ink
• The other pages can be printed and sent out.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• Form 1099-MISC, Miscellaneous Income
• Instructions for form 1099-MISC
• Employer's tax guide
• Reporting due deadlines

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

• on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• We're officially approved by the SSA as a black-and-white Copy A provider. It means you're allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DON'T use "Fit" or any other scaling.
• Employers can also submit reports online.
• Send one copy of form W-3 with copy A of forms W-2 to:

  Social Security Administration
  Direct Operations Center
  Wilkes-Barre PA  18769-0001
  

• on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Print: 2 copies on Letter (8.5in x 11in) paper

• Employers filing this form online, don't need to submit a paper return.
• Employers must keep a copy for their records.
• This form requires no payment.

• Employers filing this form online, don't need to submit a paper return.
• Employers must keep a copy for their records.
• This form requires no payment.

• Instructions for forms W-2 and W-3
• Employer's tax guide
• Reporting due deadlines
• Specifications for filing W-2 electronically

To report all federal payroll tax which was withheld from the employee's salary by the employer.

Interval: Q

• This form is due on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
• Staple multiple sheets in the upper left corner when filing.
• For employers in California, send form with no payment to:

  Department of the Treasury
  Internal Revenue Service
  Ogden UT 84201-0005
  

Print: 2 copies on Letter (8.5in x 11in) paper

• Employers must keep a copy for their records.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Don't adjust a prior period's wages on this report.

• Instructions for form 941
• Employer's tax guide
• Tax due dates
• Frequently asked questions

Use this schedule to show your tax liability for the quarter.

Interval: Q

• Semi-weekly schedule depositors must attach this to form 941.
• Employers with a tax liability less than $2,500 for the quarter don't need to complete this form.
• For employers in California, send form with no payment to:

  Department of the Treasury
  Internal Revenue Service
  Ogden UT 84201-0005
  

Print: 2 copies on Letter (8.5in x 11in) paper

• Don't use the form to show your deposits.
• Don't send any payment with this return.
• Don't adjust a prior period's wages on this report.

• Instructions for schedule B
• Employer's tax guide
• Tax due dates
• Frequently asked questions

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

• Return to the requester. Don't send to the IRS.

Print: 1 copies on Letter (8.5in x 11in) paper

• Employers may develop and use their own form W-9 if its content is similar to the official IRS form W-9 and it satisfies certain certification requirements.
• See certification requirements here.

• W-9 instructions

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

• Newly hired employees must complete and sign section 1, no later than the first day of employment.
• The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
• The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
• The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter (8.5in x 11in) paper

• Section 1 should never be completed before the employee accepts a job offer.
• The list of acceptable documents can be found on the last page of the form.
• Don't send completed form to USCIS or Immigration and Customs Enforcement.
• Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

• I-9, employment eligibility verification
• I-9 central

For newly hired employees to report their withholding exemption to their employer. It's also for employees who've recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who've got changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employers must keep a copy for their records.

Print: 2 copies on Letter (8.5in x 11in) paper

• Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
• This form doesn't need to be submitted to the IRS unless the employer is required to do so.
• Employers must keep this form for 4 years, and submit to the IRS if requested.

• Withholding exemptions - personal exemptions - form W-4
• Withholding compliance questions & answers
• Form W-4 & wage withholding

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

• Due on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• We're officially approved by the SSA as a black-and-white Copy A provider. It means you're allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DON'T use "Fit" or any other scaling.
• Send page 1 (Copy A) of form W-2 with form W-3 to:

  Social Security Administration
  Direct Operations Center
  Wilkes-Barre PA  18769-0001
  

• Send page 2 (Copy 1) to your state, city or local tax department (if required).
• Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
• Keep copy D for the employers records for 4 years.
• Employers can also submit reports online.

• Due on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Submit page 1 (copy A) of form W-2 online.
• Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
• Keep copy D for the employers records for 4 years.

Print: 1 copies on Letter (8.5in x 11in) paper

• Don't staple forms W-2 together or to form W-3.
• Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
• Don't send any payment with forms W-2 and W-3.

Don't send any payment with forms W-2 and W-3.

• Wage and tax statement
• Instructions
• Employer's tax guide
• Reporting due deadlines
• Specifications for filing W-2 electronically