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All New York - Yonkers forms
 

All New York - Yonkers forms

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New York - Yonkers tax forms

NY NYS-45 quarterly UI comb.
NY NYS-45 quarterly UI comb. Purpose

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

Full name: Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return
Submission by mail
  • Employers can also submit reports online.
  • Employers that meet the conditions below must submit their reports online:
    • They don't use a tax preparer.
    • They use a computer to prepare, document, or calculate their tax forms.
    • They have broadband Internet access.
  • Employers exempt from online filing, mail to:

    NYS Employment
    Contributions and Taxes
    PO Box 4119
    Binghamton NY  13902-4119

Submission online

Employers filing this form online, do not need to submit a paper return.

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.
  • If the business closes during the year, then this is due within 30 days of the payment of the final wages or discontinuation of business.
Notes - Online
  • When filing online, for the 4th quarter, it will open up Column D & E from Part C.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.
  • If the business closes during the year, then this is due within 30 days of the payment of the final wages or discontinuation of business.

 

New York - Yonkers new hire forms

NY IT-2104 certificate W-4
NY IT-2104 certificate W-4 Purpose

Indicates employees tax situation so the employer can withhold the correct amount of state tax from employees paycheck. Also used to report newly hired and re-hired employees to the state.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  • Employee fills this form out and returns it to the employer.
  • Employers submitting this form as a new hire reporting form, mail to:

    New York State Dept of Taxation and Finance
    New Hire Notification
    PO Box 15119
    Albany NY  12212-5119

  • Employers submitting this form because the employee has claimed more than 14 allowances, mail a copy to:

    NYS Tax Department - Income Tax Audit Administrator
    Withholding Certificate Coordinator
    W A Harriman Campus
    Albany NY 12227-0865

  • If using this form to submit a new hire, employers can also submit reports online.
  • Or fax to: (518) 320-1080
Submission online
  • If using this form to submit a new hire, employers can also submit reports online.
  • Employers aren't allowed to submit an employee's withholding allowance certificate online.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers are required to submit this form if the employee claimed more than 14 allowances or if the employee is a new hire.
  • This form does not change the federal withholding allowances of the employee.
  • Employers must keep a copy for their records.
  • If the employee does not submit this form to the employer, the employer may use the same number of allowances they claimed on federal Form W-4.
  • An employer may be fined $20 for each instance of failure to report an employee and $450 per employee if a conspiracy to not report exists between the employer and employee.
Notes - Online
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • An employer may be fined $20 for each instance of failure to report an employee and $450 per employee if a conspiracy to not report exists between the employer and employee.

NY IT-2104-E exemption certificate
NY IT-2104-E exemption certificate Purpose

To be used by residents to file exemption from state withholding tax.

Interval: Nhe

Full name: Certificate of Exemption from Withholding
Submission by mail
  • This certificate much be filed each year to continue exemption.
  • Employers must keep a copy for their records.
  • The employer must be notified within 10 days of any change making the employee no longer eligible for the exemption.
  • Employers may use this form to report a newly hired or rehired employee. Mail form, within 20 days of hiring to:

    New York State Dept of Taxation and Finance
    New Hire Notification
    PO Box 15119
    Albany NY  12212-5119

  • If an employee claims an exemption but usually earns more than $200 per week, mail to:

    NYS Tax Department - Income Tax Audit Administrator
    Withholding Certificate Coordinator
    W A Harriman Campus
    Albany NY 12227-0865

Print: 2 copies on Letter paper

Notes - Postal
  • A penalty of $500 may be imposed for furnishing false information that decreases your withholding amount.
  • The following conditions must apply to qualify for exemption:
    • The employee must be under age 18, or over age 65, or a full-time student under age 25.
    • The employee did not have income tax liability for the previous year.
    • The employee does not expect to have income tax liability for 2017.
  • The employee may also claim exemption if they meet the conditions set forth under the Servicemembers Civil Relief Act:
    • The employee's spouse is a member of the armed forces present in New York in compliance with military order.
    • The employee is present in New York solely to be with their spouse.
    • The employee is domiciled in a different state.

NY IT-2104-IND exemption certificate
NY IT-2104-IND exemption certificate Purpose

To be used by Native Americans to file exemption from state withholding tax.

Interval: Nhe

Full name: Certificate of Exemption from Withholding
Submission by mail
  • This form does not need to be submitted to the New York State Tax Department.
  • Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • To qualify for the exemption, the employee must be:
    • An enrolled member of a tribe or nation recognized by the United States or by New York State.
    • And a Native American who works and lives on that tribe's reservation.
  • The employee must notify the employer within 10 days of any change in status.
  • A penalty of $500 may be imposed for providing false information that decreases your withholding amount.

NY IT-2104.1 exemption certificate
NY IT-2104.1 exemption certificate Purpose

To be used by nonresidents to file exemption from state withholding tax.

Interval: Nhe

Full name: Certificate of Nonresidence and Allocation of Withholding Tax
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.
    • Do not accept forms that claim zero percent allocation if any part of the employee's wages or other compensation is attributable to services performed in New York State or Yonkers.

Print: 2 copies on Letter paper

Notes - Postal
  • If the employee becomes a New York State, New York City, or Yonkers resident or the employee changes the percentage of services performed within the state, the employer must be notified within 10 days.
  • A penalty of $500 may be imposed for furnishing false information that decreases the withholding amount.
  • Refer to the instructions to determine whether an employee is a resident or nonresident of the state.

NY IT-2104-SNY exemption certificate
NY IT-2104-SNY exemption certificate Purpose

To be used by start-up company employees to file exemption from state withholding tax.

Interval: Nhe

Full name: Certificate of Exemption from Withholding for START-UP NY Program
Submission by mail
  • This form does not need to be sent to the New York State Tax Department.
  • Employers and employees must keep a copy for their records.
  • Employees must file a new form each year to continue to claim exemption.

Print: 2 copies on Letter paper

Notes - Postal
  • If the employer is a business approved to participate in the START-UP NY program that operates in a tax-free NY area, employees may be eligible to exclude from adjusted gross income wages earned from the employer.
  • To be eligible for the exemption, the employee must meet the following conditions:
    • employed by an approved business certified to participate in the START-UP NY program.
    • perform work exclusively at the approved business's location within tax-free NY area during the tax year.
    • be employed in a net new job created by the approved business in the tax-free NY area.
    • work at least 6 months of the tax year at the approved business' location.
  • A penalty of $500 may be imposed for furnishing false information that decreases your withholding amount.

 

Federal tax forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail
  • Due on or before on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

[CustomAddress us-fed-940-nopay]

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • Do not adjust prior quarter wages on this report.

IRS 944 annual
IRS 944 annual Purpose

To report all federal tax which was withheld from employee's salary by the employer.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail
  • The IRS will notify employers eligible to file this form instead of Form 941.
  • This form is due on or before January 31st of the succeeding calendar year.
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.
  • Employers must keep a copy for their records.

IRS 1096 annual
IRS 1096 annual Purpose

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers can also submit reports online.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
Notes - Online
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers must use FIRE when submitting reports online.
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company [CustomAddress us-1099]
  • Employers can also submit reports online.
Submission online
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Submit page 1 (Copy A) of Form 1099-MISC online.
  • The other pages can be printed and sent out.

Print: 1 copies on Letter paper

Notes - Postal
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (Copy A) to IRS.
    • The official Copy A has a special red ink
  • The other pages can be printed and sent out.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Employers can also submit reports online.
  • Send one copy of form W-3 with copy A of forms W-2 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

Submission online
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS 941 quarterly
IRS 941 quarterly Purpose

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail
  • This form is due on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-941-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.

IRS 941 Schedule B
IRS 941 Schedule B Purpose

Use this schedule to show your tax liability for the quarter.

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail
  • Semi-weekly schedule depositors must attach this to form 941.
  • Employers with a tax liability less than $2,500 for the quarter do not need to complete this form. [CustomAddress us-fed-941-nopay]
Notes - Postal
  • Do not use the form to show your deposits.
  • Do not send any payment with this return.
  • Do not adjust prior quarter wages on this report.

 

Federal new hire forms

IRS W-9
IRS W-9 Purpose

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail
  • Return to the requester. Do not send to the IRS.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers may develop and use their own form W-9 if its content is similar to the official IRS form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal
  • Section 1 should never be completed before the employee accepts a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
  • This form doesn't need to be submitted to the IRS unless the employer is required to do so.
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send page 1 (Copy A) of form W-2 with form W-3 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  • Send page 2 (Copy 1) to your state, city or local tax department (if required).
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.
  • Employers can also submit reports online.
Submission online
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Submit page 1 (copy A) of form W-2 online.
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal
  • Do not staple forms W-2 together or to form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with forms W-2 and W-3.
Notes - Online

Do not send any payment with forms W-2 and W-3.


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