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All New Mexico forms
 

All New Mexico forms

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New Mexico tax forms

NM RPD-41072 annual W-3
NM RPD-41072 annual  W-3 Purpose

To report a reconciliation of tax withheld during the year.

Interval: A

Full name: Annual Summary Of Withholding Tax for CRS-1 Filers
Submission by mail
  • This form is due on the 28th of February the following calendar year.
  • Employers can also submit this report online.
  • Employers must submit this form along with W-2s and/or 1099s.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

Submission online
  • This form is due on the 28th of February the following calendar year.
  • Employers must submit this form along with W-2s and/or 1099s.
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who submitted Form EOS903 and/or TRD-31109, do not need to submit this form.
  • Employers who submitted Form EOS903 and/or TRD-31109, are not required to submit Forms W-2 to TRD.
  • If the employer has underreported withholding on CRS-1, the employer must submit an amended return for the period.
  • For overpaid withholding, the employer must submit Form RPD-41071 for refund.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who submitted Form EOS903 and/or TRD-31109, do not need to submit this form.
  • Employers who submitted Form EOS903 and/or TRD-31109, are not required to submit Forms W-2 to TRD.
  • If the employer has underreported withholding on CRS-1, the employer must submit an amended return for the period.
  • For overpaid withholding, the employer must submit Form RPD-41071 for refund.

NM CRS-1 long quarterly 941 comb.
NM CRS-1 long quarterly 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state.

Interval: Q

Full name: CRS-1 - long form Combined Report System
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM CRS-1 long semiannual 941 comb.
NM CRS-1 long semiannual 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state on a semi-annual basis.

Interval: H

Full name: CRS-1 - long form Combined Report System
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM CRS-1 short semiannual 941 comb.
NM CRS-1 short semiannual 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state on a semi-annual basis.

Interval: H

Full name: Combined Report Form, CRS-1
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM CRS-1 short quarterly 941 comb.
NM CRS-1 short quarterly 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state.

Interval: Q

Full name: Combined Report Form, CRS-1
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM CRS-1 long monthly 941 comb.
NM CRS-1 long monthly 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state on a monthly basis.

Interval: M

Full name: CRS-1 - long form Combined Report System
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM CRS-1 short monthly 941 comb.
NM CRS-1 short monthly 941 comb. Purpose

To report gross receipts, withholding and compensating taxes to the state on a monthly basis.

Interval: M

Full name: Combined Report Form, CRS-1
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.
Notes - Postal
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • For columns B and C, the special and location codes are available online under CRS forms or contact your local district office.

NM WC-1 quarterly 941
NM WC-1 quarterly 941 Purpose

To report tax withheld by the employer to the state on a quarterly basis.

Interval: Q

Full name: WC-1 Worker's Compensation Fee Form
Submission by mail
  • Employers can also submit reports online.
  • Mail the bottom portion of this form with payment to:

    New Mexico Taxation and Revenue Department
    PO Box 2527
    Santa Fe NM  87504-2527

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Do not adjust prior quarter wages on this report. Use Form ACD-31075 for corrections or changes.
Notes - Online
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Do not adjust prior quarter wages on this report. use Form ACD-31075 for corrections or changes.

NM ES903 quarterly UI
NM ES903 quarterly UI Purpose

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

Full name: Employer's Quarterly Wage and Contribution Report
Submission online

This form is designed to display information needed when filing online.

Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Information on withholding tax and workers' compensation are not required. The information is for recordkeeping purposes only.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.

 

New Mexico new hire forms

NM new hire
NM new hire Purpose

To report newly hired and re-hired employees to the state.

Interval: Nhe

Full name: New Mexico New Hire Reporting Form
Submission by mail
  • Mail to:

    New Mexico New Hires Directory
    PO Box 29480
    Santa Fe NM  87592-9480

  • Or fax to: (888) 878-1614
  • Employers can also submit reports online.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • An employer may be fined $20 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.
Notes - Online
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.
  • An employer may be fined $20 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.

NM RPD-41348 exemption certificate
NM RPD-41348 exemption certificate Purpose

To be used by nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

Full name: Military Spouse Withholding Tax Exemption Statement
Submission by mail
  • The employee must complete a form every tax year to claim the exemption.
  • The employee must submit one of the following for verification of eligibility:
    • Employee's military spouse ID card or marriage license.
    • Servicemember's current Leave and Earnings Statement or recent W-2.
    • Documents that a spouse may own that will show that the spouse was domiciled in another state.
  • Mail a copy of this exemption statement with the verification of eligibility to:

    New Mexico Taxation and Revenue Department
    PO Box 25128
    Santa Fe NM  87504-5128

Print: 2 copies on Letter paper

Notes - Postal
  • The employer and the employee must keep a copy for their records
  • The military spouse qualifies for exemption if:
    • the servicemember has declared "legal residence for purposes of withholding state income taxes from military pay" in another state.
    • the servicemember is in New Mexico in compliance with military orders.
    • the servicemember's spouse must be in New Mexico solely to be with their spouse.
  • The military spouse is no longer eligible for the exemption if the following occur:
    • The servicemember leaves the service.
    • Divorce.
    • Physical separation due to duty changes.
    • Spouse commits an action that clearly establishes New Mexico as his or her state of domicile.

 

Federal tax forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail
  • Due on or before on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

[CustomAddress us-fed-940-nopay]

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • Do not adjust prior quarter wages on this report.

IRS 944 annual
IRS 944 annual Purpose

To report all federal tax which was withheld from employee's salary by the employer.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail
  • The IRS will notify employers eligible to file this form instead of Form 941.
  • This form is due on or before January 31st of the succeeding calendar year.
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.
  • Employers must keep a copy for their records.

IRS 1096 annual
IRS 1096 annual Purpose

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers can also submit reports online.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
Notes - Online
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers must use FIRE when submitting reports online.
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company [CustomAddress us-1099]
  • Employers can also submit reports online.
Submission online
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Submit page 1 (Copy A) of Form 1099-MISC online.
  • The other pages can be printed and sent out.

Print: 1 copies on Letter paper

Notes - Postal
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (Copy A) to IRS.
    • The official Copy A has a special red ink
  • The other pages can be printed and sent out.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Employers can also submit reports online.
  • Send one copy of form W-3 with copy A of forms W-2 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

Submission online
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS 941 quarterly
IRS 941 quarterly Purpose

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail
  • This form is due on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-941-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.

IRS 941 Schedule B
IRS 941 Schedule B Purpose

Use this schedule to show your tax liability for the quarter.

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail
  • Semi-weekly schedule depositors must attach this to form 941.
  • Employers with a tax liability less than $2,500 for the quarter do not need to complete this form. [CustomAddress us-fed-941-nopay]
Notes - Postal
  • Do not use the form to show your deposits.
  • Do not send any payment with this return.
  • Do not adjust prior quarter wages on this report.

 

Federal new hire forms

IRS W-9
IRS W-9 Purpose

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail
  • Return to the requester. Do not send to the IRS.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers may develop and use their own form W-9 if its content is similar to the official IRS form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal
  • Section 1 should never be completed before the employee accepts a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
  • This form doesn't need to be submitted to the IRS unless the employer is required to do so.
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send page 1 (Copy A) of form W-2 with form W-3 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  • Send page 2 (Copy 1) to your state, city or local tax department (if required).
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.
  • Employers can also submit reports online.
Submission online
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Submit page 1 (copy A) of form W-2 online.
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal
  • Do not staple forms W-2 together or to form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with forms W-2 and W-3.
Notes - Online

Do not send any payment with forms W-2 and W-3.


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