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All New Mexico forms

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Federal payroll forms

IRS 940 FUTA annual

IRS 944 annual

IRS 1096 annual

IRS 1099 MISC annual

IRS W-3 annual

IRS W-9

USCIS I-9 verification

IRS W-4 certificate

IRS 941 quarterly

IRS 941 Schedule B

New Mexico payroll forms

NM RPD-41072 annual W-3

NM CRS-1 long quarterly 941 comb.

NM CRS-1 long semiannual 941 comb.

NM CRS-1 short quarterly 941 comb.

NM CRS-1 short semiannual 941 comb.

NM CRS-1 long monthly 941 comb.

NM CRS-1 short monthly 941 comb.

NM new hire

NM RPD-41348 exemption certificate

NM WC-1 quarterly 941

NM ES903 quarterly UI

Federal employee forms

IRS W-2 annual



 

Federal payroll forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose:

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail:
  • Fill out the form.
  • Send it to Department of Treasury.
  • Find the appropriate address for your state at http://www.irs.gov/instructions/i940/ch01.html#d0e302 or
  • For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:
  • For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:
Notes - Postal:
  • Make deposits by https://www.eftps.gov/
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online:
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.

IRS 944 annual
IRS 944 annual Purpose:

To report all federal tax which was withheld from employee's salary by the employer. This form is only for smaller employers who pay $4,000 or less in wage.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail:
  • Staple multiple sheets in the upper left corner when filing.
  • Find the appropriate address for your state at http://www.irs.gov/instructions/i944/ch01.html#d0e631 for mailing address depending which state you are in.
  • For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:
  • For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:

Print: 2 copies on Letter paper

Notes - Postal:
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online:
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

IRS 1096 annual
IRS 1096 annual Purpose:

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail:
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS:
    • For states in AL, AZ, AR, CT, DE, FL, GA, KY, LA, ME, MA, MS, NH, NJ, NM, NY, NC, OH, PA, RI, TX, VT, VA, WV and if your legal residence or principal place of business is outside the U.S., mail all forms to:
    • For states in AK, CA, CO, DC, HI, ID, IL, IN, IA, KS, MD, MI, MN, MO, MT, NE, NV, ND, OK, OR, SC, SD, TN, UT, WA, WI, and WY, mail all forms to:
Notes - Postal:
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.
Notes - Online:
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose:

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail:
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company
  • For states in AL, AZ, AR, CT, DE, FL, GA, KY, LA, ME, MA, MS, NH, NJ, NM, NY, NC, OH, PA, RI, TX, VT, VA, WV and if your legal residence or principal place of business is outside the U.S., send Copy A to:
  • For states in AK, CA, CO, DC, HI, ID, IL, IN, IA, KS, MD, MI, MN, MO, MT, NE, NV, ND, OK, OR, SC, SD, TN, UT, WA, WI, and WY, send Copy A to:

Print: 1 copies on Letter paper

Notes - Postal:
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online:
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31st.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose:

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail:
  • We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA
  • Employer keep one copy of Form W-3 for their records.

Print: 2 copies on Letter paper

Notes - Postal:
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online:
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS W-9
IRS W-9 Purpose:

This form is used to request taxpayer identification number of an employee and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail:
  • Return to the requester. Do not send to the IRS.
Notes - Postal:
  • You may develop and use your own Form W-9 if its content is similar to the official IRS Form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose:

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail:
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal:
  • Section 1 should not be completed before the employee accepted a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose:

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail:
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employer to keep a copy for their record.

Print: 1 copies on Letter paper

Notes - Postal:
  • Employees must fill this form out before their first pay check when starting a new job or as soon as the employee's situation changes.
  • This form is not to be submitted to IRS
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

IRS 941 quarterly
IRS 941 quarterly Purpose:

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail:
  • Staple multiple sheets in the upper left corner when filing.
  • Send to the Department of Treasury office that is near you
  • For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:
  • For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:
  • Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal:
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online:
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)

IRS 941 Schedule B
IRS 941 Schedule B Purpose:

Use this schedule to show your tax liability for the quarter

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail:
  • Send to the Department of Treasury office that is near you
  • For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:
  • For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:
Notes - Postal:
  • DO NOT use the form to show your deposits.

 

New Mexico payroll forms

NM RPD-41072 annual W-3
NM RPD-41072 annual  W-3 Purpose:

To report a reconciliation of tax withheld during the year.

Interval: A

Full name: Annual Summary Of Withholding Tax for CRS-1 Filers
Submission by mail:
  • Employers who submit the information returns to https://tap.state.nm.us/tap/_/, do not need to submit this form to the TRD.
  • Attach a copy of W-2, W-2G or 1099R.
  • Mail to:
Notes - Postal:
  • Employers who submitted Form EOS903 and/or TRD-31109, do not need to submit this form.
  • Employers who submitted Form EOS903 and/or TRD-31109, are not required to submit Forms W-2 to TRD.
  • If the employer has underreported withholding on CRS-1, the employer must submit an amended return for the period.
  • For overpaid withholding, the employer must submit Form RPD-41071 for refund.
Notes - Online:
  • Employers who submitted Form EOS903 and/or TRD-31109, do not need to submit this form.
  • Employers who submitted Form EOS903 and/or TRD-31109, are not required to submit Forms W-2 to TRD.
  • If the employer has underreported withholding on CRS-1, the employer must submit an amended return for the period.
  • For overpaid withholding, the employer must submit Form RPD-41071 for refund.

NM CRS-1 long quarterly 941 comb.
NM CRS-1 long quarterly 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: Q

Full name: CRS-1 - long form Combined Report System
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Do not submit a photocopy of this form to the Department.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM CRS-1 long semiannual 941 comb.
NM CRS-1 long semiannual 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: H

Full name: CRS-1 - long form Combined Report System
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Do not submit a photocopy of this form to the Department.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM CRS-1 short quarterly 941 comb.
NM CRS-1 short quarterly 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: Q

Full name: Combined Report Form, CRS-1
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Check the box if amending a previously filed return.
  • Employers must retain the top portion of this form for recordkeeping purposes.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM CRS-1 short semiannual 941 comb.
NM CRS-1 short semiannual 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: H

Full name: Combined Report Form, CRS-1
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Check the box if amending a previously filed return.
  • Employers must retain the top portion of this form for recordkeeping purposes.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM CRS-1 long monthly 941 comb.
NM CRS-1 long monthly 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: M

Full name: CRS-1 - long form Combined Report System
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • If additional space is needed, use the supplemental page of this form.
  • Check the box if amending a previously filed return.
  • Do not submit a photocopy of this form to the Department.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM CRS-1 short monthly 941 comb.
NM CRS-1 short monthly 941 comb. Purpose:

To report gross receipts, withholding and compensating taxes to the state.

Interval: M

Full name: Combined Report Form, CRS-1
Submission by mail:
  • Can be filed at https://tap.state.nm.us/tap/_/
  • Mail to:
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.
Notes - Postal:
  • Employers with more than three business locations, codes or lines of detail to report or those who wish to claim the Services for Resale Tax Credit should complete the CRS-1 Long Form.
  • Check the box if amending a previously filed return.
  • Employers must retain the top portion of this form for recordkeeping purposes.
Notes - Online:
  • Employers must keep a copy for their records.
  • For column B and C, the special and location codes are available here under CRS forms or through your local district office.

NM new hire
NM new hire Purpose:

To report newly hired and re-hired employees to the state.

Interval: Nhe

Full name: New Mexico New Hire Reporting Form
Submission by mail:
Notes - Postal:
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of atleast 60 days.
  • Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.
Notes - Online:
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of atleast 60 days.
  • Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

NM RPD-41348 exemption certificate
NM RPD-41348 exemption certificate Purpose:

To be used by nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

Full name: Military Spouse Withholding Tax Exemption Statement
Submission by mail:
  • The employee must complete a form every tax year to claim the exemption.
  • The employee must submit one of the following for verification of eligibility:
    • Employee's military spouse ID card and a marriage license
    • Servicemember's current Leave and Earnings Statement and recent W-2
    • Documents that a spouse may own that will show that the spouse was domiciled in another state
  • Mail a copy of this exemption statement with the verification of eligibility to:

Print: 2 copies on Letter paper

Notes - Postal:
  • The employer and the employee must keep a copy for their records
  • The military spouse qualifies for exemption if:
    • the servicemember has declared "legal residence for purposes of withholding state income taxes from military pay" in another state.
    • the servicemember is in New Mexico in compliance with military orders.
    • the servicemember's spouse must be in New Mexico solely to be with their spouse.
  • The military spouse is no longer eligible for the exemption if the following occur:
    • The servicemember leaves the service.
    • Divorce
    • Physical separation due to duty changes
    • Spouse commits an action that clearly establishes New Mexico as his or her state of domicile.

NM WC-1 quarterly 941
NM WC-1 quarterly 941 Purpose:

To report tax withheld by the employer to the state on a quarterly basis.

Interval: Q

Full name: WC-1 Worker's Compensation Fee Form
Submission by mail:
Notes - Postal:
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Do not send photocopies of this form.
  • Do not adjust prior quarter wages on this report. Use Form ACD-31075 for corrections or changes.
Notes - Online:
  • Employers must retain the top portion of this form for recordkeeping purposes.
  • Do not send photocopies of this form.
  • Do not adjust prior quarter wages on this report. Use Form ACD-31075 for corrections or changes.

NM ES903 quarterly UI
NM ES903 quarterly UI Purpose:

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

Full name: Employer's Quarterly Wage and Contribution Report
Submission by mail:
Submission online:
  • This form is submitted online only. The department does not accept paper copies of this form.
  • Payment for NM Withholding Tax and Workers' Compensation is not accepted by the Department of Workforce Solutions.
  • Withholding and Workers' Compensation information are not required. The information is for record keeping purposes only.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose:

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail:
  1. We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
    • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  2. Send page 1 (Copy A) of Form W-2 with Form W-3 to:
  3. Send page 2 (Copy 1) to your state, city or local tax department (if required).
  4. Give Pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
    • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  5. Keep Copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal:
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not staple Forms W-2 together or to Form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with Forms W-2 and W-3.
Notes - Online:
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not send any payment with Forms W-2 and W-3.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

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