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Kentucky tax forms

KY 42A806 annual W-3

KY K-3 annual W-3 recon.

KY K-1 quarterly 941

KY K-1 monthly 941

KY UI-3 quarterly UI

KY K-1 semimonthly 941

Kentucky new hire forms

KY new hire

KY K-4 certificate W-4

Federal tax forms

IRS 940 FUTA annual

IRS 944 annual

IRS 1096 annual

IRS 1099 MISC annual

IRS W-3 annual

IRS 941 quarterly

IRS 941 Schedule B

Federal new hire forms

IRS W-9

USCIS I-9 verification

IRS W-4 certificate

Federal employee forms

IRS W-2 annual



 

Kentucky tax forms

KY 42A806 annual W-3
KY 42A806 annual W-3 Purpose

To transmit forms W-2 and/or 1099 to the state.

Interval: A

Full name: Transmitter Report for Filing Kentucky Wage Statements
Submission by mail
  • Copies of forms W-2/K-2(s), 1099 and W2-G must accompany this form.
  • Mail to:

    Kentucky Department of Revenue
    Paper Processing
    PO Box 856950
    Louisville KY  40285-6950

  • If submitting with electronic media, mail to:

    Kentucky Department of Revenue
    CD Processing
    501 High Street Station 57
    Frankfort KY 40601

Submission online

To register for online filing, use Form 42A808.

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Form 1099 is not required to be submitted unless Kentucky tax is withheld.
  • Do not staple documents to this form.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Form 1099 is not required to be submitted unless Kentucky tax is withheld.

KY K-3 annual W-3 recon.
KY K-3 annual W-3 recon. Purpose

To report a reconciliation of tax withheld during the year. Also used to withhold taxes to the state on an annual basis.

Interval: A

Full name: Kentucky Employer's Return of Income Tax Withheld
Submission by mail
  • Form not available online. Use original form issued by the state when submitting by paper.
  • Mail original form to:

    Kentucky Department of Revenue
    Frankfort KY  40620-0004

  • Can be submitted online.
Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not submit photocopies.
  • Do not send DOR's copy of the Wage and Tax Statements (Forms K-2) with this form. K-2 form must be submitted separately with Transmitter Report (Form 42A806).
Notes - Online
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not send DOR's copy of the Wage and Tax Statements (Forms K-2) with this form. K-2 form must be submitted separately with Transmitter Report (Form 42A806).

KY K-1 quarterly 941
KY K-1 quarterly 941 Purpose

To report tax withheld by the employer to the state on a quarterly basis.

Interval: Q

Full name: Kentucky Employer's Return of Income Tax Withheld
Submission by mail
  • Form not available online. Use original form issued by the state when submitting by paper.
  • Mail original form to:

    Kentucky Department of Revenue
    Frankfort KY  40620-0004

  • Can be submitted online.
Notes - Postal
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.
Notes - Online
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.

KY K-1 monthly 941
KY K-1 monthly 941 Purpose

To report tax withheld by the employer to the state on a monthly basis.

Interval: M

Full name: Kentucky Employer's Return of Income Tax Withheld
Submission by mail
  • Form not available online. Use original form issued by the state when submitting by paper.
  • Mail original form to:

    Kentucky Department of Revenue
    Frankfort KY  40620-0004

  • Can be submitted online.
Notes - Postal
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.
Notes - Online
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.

KY UI-3 quarterly UI
KY UI-3 quarterly UI Purpose

To report wages and unemployment tax for the quarter to the state.

Interval: Q

Full name: Employer's Quarterly Unemployment Tax Worksheet
Submission by mail
  • Employers who have ten or more employees must file at https://kewes.ky.gov/Employertax/login.aspx
  • Paper filers need to complete this form (UI-3).
  • Make check payable to: Treasurer, Kentucky Unemployment Insurance Fund.
  • Mail to:

    Division of Unemployment Insurance
    PO Box 2003
    Frankfort KY  40602-2003

Notes - Postal
  • Do not staple or paper clip additional pages together or attach anything to report.
  • Employers filing this form online, do not need to submit a paper return.
  • This report shall not be considered filed unless the Social Security number, name and gross wages for each employee are listed.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • This report shall not be considered filed unless the Social Security number, name and gross wages for each employee are listed.
  • Employers with less than ten employees may also file online if the employer chooses to do so.

KY K-1 semimonthly 941
KY K-1 semimonthly 941 Purpose

To report tax withheld by the employer to the state on a senmimonthly basis.

Interval: S

Full name: Kentucky Employer's Return of Income Tax Withheld
Submission by mail
  • Form not available online. Use original form issued by the state when submitting by paper.
  • Mail original form to:

    Kentucky Department of Revenue
    Frankfort KY  40620-0004

  • Can be submitted online.
Notes - Postal
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.
Notes - Online
  • Do not submit photocopies.
  • Quarterly filers: Employers withholding $400-$1,999 Kentucky income tax a year.
  • Monthly filers: Employers withholding $2,000-$49,999 Kentucky income tax a year.
  • Twice-monthly filers Employers withholding $50,000 or more Kentucky income tax a year.

 

Kentucky new hire forms

KY new hire
KY new hire Purpose

To report newly hired and re-hired employees to the state.

Interval: Nhe

Full name: Kentucky New Hire Reporting Form
Submission by mail
  • Mail to:

    Kentucky New Hire Reporting Center
    PO Box 3818
    Dublin OH  43016

  • Or fax to: (800) 817-0099
  • Employers can also submit reports online.
Notes - Postal
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • Reports will not be processed if required information is missing.
Notes - Online
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • Employers who submit reports online shall submit the reports at most, twice a month, 12 to 16 days apart.
  • Reports will not be processed if required information is missing.

KY K-4 certificate W-4
KY K-4 certificate W-4 Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Exemption Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Military Spouse Exemption:
    • The spouse of an armed forces member is exempt from Kentucky income tax when:
      • The employee's spouse is a military servicemember
      • The employee is not a military servicemember
      • The military servicemember spouse has a current military order assigning him or her to a military location in Kentucky
      • The employee and military servicemember reside at the same address
      • The employee's domicile is a state other than Kentucky
      • The employee's and military servicemember's domicile is the same
      • The employee is present in Kentucky solely to be with the military servicemember spouse.
    • In general, the exemption termination date will be the earlier of:
      • The day the military servicemember is no longer in the military;
      • The day the employee enlists in the military
      • The day the employee and the military servicemember no longer live at the same address
      • The day the military servicemember's permanent duty station changes to a location outside of Kentucky
  • Nonresident Exemption:
    • Employees are exempt from Kentucky withholding taxes if:
      • The employee is earning wages in Kentucky and resides in Illinois, Indiana, Michigan, West Virginia, or Wisconsin.
      • The employee resides in Virginia and commutes daily to the place of employment in Kentucky.
      • The employee resides in Ohio and is not a shareholder-employee with a 20 percent or greater, direct or indirect, equity investor in an S corporation.
    • If the employee moves or otherwise changes his residence to a state other than those mentioned above. begin withholding Kentucky income tax with the first payroll period after the notice of the status change from the employee.

 

Federal tax forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail
Notes - Postal
  • Make deposits by https://www.eftps.gov/
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
Notes - Online
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.

IRS 944 annual
IRS 944 annual Purpose

To report all federal tax which was withheld from employee's salary by the employer. This form is only for smaller employers who pay $4,000 or less in wage.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online
  • Make deposits by https://www.eftps.gov/
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

IRS 1096 annual
IRS 1096 annual Purpose

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other Due dates:
    • 31st January: When reporting non-employee compensation.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company [CustomAddress us-fed-1099]

Print: 1 copies on Letter paper

Notes - Postal
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online
  • This is for non-employee individual who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • The other pages are ok to be printed and sent out.
  • This form is to be given to the contractor by January 31st.
  • Submitted to the IRS by February 28.
  • If submitting this form electronically, due on March 31st.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  • Employer keep one copy of Form W-3 for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS 941 quarterly
IRS 941 quarterly Purpose

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-nopay]
  • Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
Notes - Online
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • See IRS instructions to determine if you are a monthly or semiweekly payer.
    • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
    • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)

IRS 941 Schedule B
IRS 941 Schedule B Purpose

Use this schedule to show your tax liability for the quarter

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail

[CustomAddress us-fed-nopay]

Notes - Postal
  • DO NOT use the form to show your deposits.

 

Federal new hire forms

IRS W-9
IRS W-9 Purpose

This form is used to request taxpayer identification number of an employee and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail
  • Return to the requester. Do not send to the IRS.
Notes - Postal
  • You may develop and use your own Form W-9 if its content is similar to the official IRS Form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal
  • Section 1 should never be completed before the employee accepts a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 1 copies on Letter paper

Notes - Postal
  • Employees must fill this form out before their first pay check when starting a new job or as soon as the employee's situation changes.
  • This form doesn't need to be submitted to the IRS unless the employer is required to do so.
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail
  1. We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
    • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  2. Send page 1 (Copy A) of Form W-2 with Form W-3 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  3. Send page 2 (Copy 1) to your state, city or local tax department (if required).
  4. Give Pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
    • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  5. Keep Copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not staple Forms W-2 together or to Form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with Forms W-2 and W-3.
Notes - Online
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
    • The official Copy A has a special red ink
  • Do not send any payment with Forms W-2 and W-3.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

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