To report a reconciliation of tax withheld during the year.

Interval: A

• Employers must file this form at https://www.intax.in.gov/Web/Default.aspx
• Employers with 25 or more employees must file this return online.
• Employers with 25 or less employees who wish to file this form by paper, have to request this form with the Department of Revenue and file this form with forms W-2, W-2G, 1099-R and mail to:

  Indiana Department of Revenue
  PO Box 6108
  Indianapolis IN  46206-6108
  

Print: 2 copies on Letter paper

• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not send any payment with this return.

• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not send any payment with this return.

To report the total amount of employee wages for the quarter.

Interval: Q

• Mail to:

  Indiana Department of Workforce Development
  Attn Wage Records Unit
  10 N. Senate Ave. RM SE003
  Indianapolis IN  46204-2277
  

• Can be filed using https://uplink.in.gov/ESS/ESSLogon.htm
• Do not adjust prior quarter wages on this report.

• You should also complete and submit Quarterly Contribution Report (Form UC-1).
• Use the second page, UC-5B, if you require more space.
• Employees with seasonal employees cannot report using this form. Seasonal employees must be reported online.

• You should also complete and submit Quarterly Contribution Report (Form UC-1).
• Seasonal employees must be reported online.

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

• File only one UC-1 per quarter.
• Cut the UC-1s from the page.
• Mail to:

  Indiana Department of Workforce Development
  Attn UI Cashiering
  10 N. Senate Ave. RM SE001
  Indianapolis IN  46204-2277
  

• Can be filed using https://uplink.in.gov/ESS/ESSLogon.htm

File only one UC-1 per quarter.

• You should also complete and submit Quarterly Payroll Report (Form UC-5A)
• Failure to receive notice to file a report does not relieve you of the responsibility for filing the report on time. You can report this information online using Uplink Employer Self Service, located at https://uplink.in.gov/ESS/ESSLogon.htm. Employers who file reports after the due date are assessed penalties and interest.

• Failure to receive notice to file a report does not relieve you of the responsibility for filing the report on time. You can report this information online using Uplink Employer Self Service, located at https://uplink.in.gov/ESS/ESSLogon.htm. Employers who file reports after the due date are assessed penalties and interest.
• You should also complete and submit Quarterly Payroll Report (Form UC-5A).

To report newly hired and re-hired employees to the state.

Interval: Nhe

• Mail to:

  Indiana New Hire Reporting Center
  PO Box 3006
  Dublin OH  43016
  

• Or fax to: (800) 408-1388
• Employers can also submit reports online.

Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days. Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days. Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employers must keep a copy for their records.

• You may file a new form any time your withholding allowances increases.
• Must report within 10 days if their number of exemptions decreases for the following reasons:
  • Divorce (or are legally separated from) spouse for whom they have been claiming an exemption or spouse claims him/herself on a separate Form WH-4
  • Someone else takes over the support of a dependent an employee claim or no longer provide more than one-half of the person's support for the tax year; or
  • The person who the employee claims as an exemption will receive more than $1,000 of income during the tax year.

To be used by nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

• Do not send this form to the Department of Revenue.
• Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• The spouse of an armed forces member is exempt from income taxation in Indiana when:
  • The employee's spouse is a military servicemember.
  • The employee is not a military servicemember.
  • The employee's military servicemember spouse has current military orders assigning him or her to a military location in Indiana.
  • The employee and the military servicemember reside at the same address.
  • The employee's domicile is a state other than Indiana.
  • The employee's military servicemember spouse's domicile is the same as the employee's domicile.
• If the exemption terminates, the employee must complete a new WH-4MIL form.

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

• Fill out the form.
• Send it to Department of Treasury.
• Find the appropriate address for your state at http://www.irs.gov/instructions/i940/ch01.html#d0e302 or [CustomAddress us-fed-nopay]

• Make deposits by https://www.eftps.gov/
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, do not need to submit a paper return.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, do not need to submit a paper return.

To report all federal tax which was withheld from employee's salary by the employer. This form is only for smaller employers who pay $4,000 or less in wage.

Interval: A

• Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

• Make deposits by https://www.eftps.gov/
• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

• Make deposits by https://www.eftps.gov/
• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

To transmit all 1099s issued for the current year.

Interval: A

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]

• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other Due dates:
  • 31st January: When reporting non-employee compensation.
  • 31st March: if filing online.

• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other Due dates:
  • 31st January: When reporting non-employee compensation.
  • 31st March: if filing online.

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

• Send this form (1099-MISC) to a contractor (non-employee)
  • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
  • Page 3 - Copy B is for the contractor or individual non-employee
  • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
  • Page 5 - Copy C is kept by the employer/company [CustomAddress us-fed-1099]

Print: 1 copies on Letter paper

• This is for non-employee individual who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• The other pages are ok to be printed and sent out.
• This form is to be given to the contractor by January 31.
• Submitted to the IRS by February 28.
• If submitting this form electronically, due on March 31st.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• This is for non-employee individual who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• The other pages are ok to be printed and sent out.
• This form is to be given to the contractor by January 31st.
• Submitted to the IRS by February 28.
• If submitting this form electronically, due on March 31st.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

• We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
• Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA

  Social Security Administration
  Direct Operations Center
  Wilkes-Barre PA  18769-0001
  

• Employer keep one copy of Form W-3 for their records.

Print: 2 copies on Letter paper

• Employers filing this form online, do not need to submit a paper return.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Employers must keep a copy for their records.
• This form requires no payment.

• Employers filing this form online, do not need to submit a paper return.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Employers must keep a copy for their records.
• This form requires no payment.

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

• Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-nopay]
• Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• See IRS instructions to determine if you are a monthly or semiweekly payer.
  • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
  • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

• Employers must keep a copy for their records.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• See IRS instructions to determine if you are a monthly or semiweekly payer.
  • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
  • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)

Use this schedule to show your tax liability for the quarter

Interval: Q

[CustomAddress us-fed-nopay]

• DO NOT use the form to show your deposits.

This form is used to request taxpayer identification number of an employee and to request certain certifications and claims for exemption.

Interval: Nhc

• Return to the requester. Do not send to the IRS.

• You may develop and use your own Form W-9 if its content is similar to the official IRS Form W-9 and it satisfies certain certification requirements.
• See certification requirements here.

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

• Newly hired employees must complete and sign section 1, no later than the first day of employment.
• The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
• The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
• The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

• Section 1 should never be completed before the employee accepts a job offer.
• The list of acceptable documents can be found on the last page of the form.
• Do not send completed form to USCIS or Immigration and Customs Enforcement.
• Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employers must keep a copy for their records.

Print: 1 copies on Letter paper

• Employees must fill this form out before their first pay check when starting a new job or as soon as the employee's situation changes.
• This form doesn't need to be submitted to the IRS unless the employer is required to do so.
• Employers must keep this form for 4 years, and submit to the IRS if requested.

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

1. We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
   • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
2. Send page 1 (Copy A) of Form W-2 with Form W-3 to:

   Social Security Administration
   Direct Operations Center
   Wilkes-Barre PA  18769-0001
   

3. Send page 2 (Copy 1) to your state, city or local tax department (if required).
4. Give Pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
   • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
5. Keep Copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• Do not staple Forms W-2 together or to Form W-3.
• Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
• Do not send any payment with Forms W-2 and W-3.

• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• Do not send any payment with Forms W-2 and W-3.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.