To report a reconciliation of tax withheld during the year.

Interval: A

• This return is due on or before January 31st of the succeeding calendar year.
• Employers can also submit reports online.
• Employers with 25 or more employees must file this return online.
• Employers with 25 or less employees, have to request this form with the Department of Revenue if they want to file by paper.
• Employers must submit this form along with W-2s and/or 1099s.
• Mail to:

  Indiana Department of Revenue
  PO Box 6108
  Indianapolis IN  46206-6108
  

• This return is due on or before January 31st of the succeeding calendar year.
• Employers with 25 or more employees must file this return online.
• Employers must submit this form along with W-2s and/or 1099s.

Print: 2 copies on Letter paper

• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not send any payment with this return.

• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not send any payment with this return.

To report the total amount of employee wages for the quarter.

Interval: Q

• Employers can also submit reports online.
• Mail to:

  Indiana Department of Workforce Development
  Attn Wage Records Unit
  10 N. Senate Ave. RM SE003
  Indianapolis IN  46204-2277
  

• Do not adjust prior quarter wages on this report.
• Employers filing this form online, do not need to submit a paper return.
• Employees with seasonal employees cannot report using this form. Seasonal employees must be reported online.

• Employers filing this form online, do not need to submit a paper return.
• Do not adjust prior quarter wages on this report.

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

• Employers can also submit reports online.
• Employers filing this form online, do not need to submit a paper return.
• Mail to:

  Indiana Department of Workforce Development
  Attn UI Cashiering
  10 N. Senate Ave. RM SE001
  Indianapolis IN  46204-2277
  

Employers filing this form online, do not need to submit a paper return.

• Failure to receive notice to file a report does not relieve you of the responsibility for filing the report on time. You can report this information online using Uplink Employer Self Service, located at https://uplink.in.gov/ESS/ESSLogon.htm. Employers who file reports after the due date are assessed penalties and interest.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not adjust prior quarter wages on this report.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not adjust prior quarter wages on this report.

To report newly hired and re-hired employees to the state.

Interval: Nhe

• Mail to:

  Indiana New Hire Reporting Center
  PO Box 3006
  Dublin OH  43016
  

• Or fax to: (800) 408-1388
• Employers can also submit reports online.

Print: 1 copies on Letter paper

Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.

• Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
• Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• You may file a new form any time your withholding allowances increases.
• Must report within 10 days if their number of exemptions decreases for the following reasons:
  • Divorce (or are legally separated from) spouse for whom they have been claiming an exemption or spouse claims him/herself on a separate Form WH-4
  • Someone else takes over the support of a dependent an employee claim or no longer provide more than one-half of the person's support for the tax year; or
  • The person who the employee claims as an exemption will receive more than $1,000 of income during the tax year.

To be used by nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

• Do not send this form to the Department of Revenue.
• Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• The spouse of an armed forces member is exempt from income taxation in Indiana when:
  • The employee's spouse is a military servicemember.
  • The employee is not a military servicemember.
  • The employee's military servicemember spouse has current military orders assigning him or her to a military location in Indiana.
  • The employee and the military servicemember reside at the same address.
  • The employee's domicile is a state other than Indiana.
  • The employee's military servicemember spouse's domicile is the same as the employee's domicile.
• If the exemption terminates, the employee must complete a new WH-4MIL form.

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

• Due on or before on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

[CustomAddress us-fed-940-nopay]

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, do not need to submit a paper return.
• Do not adjust prior quarter wages on this report.

To report all federal tax which was withheld from employee's salary by the employer.

Interval: A

• The IRS will notify employers eligible to file this form instead of Form 941.
• This form is due on or before January 31st of the succeeding calendar year.
• Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not adjust prior quarter wages on this report.
• Employers must keep a copy for their records.

To transmit all 1099s issued for the current year.

Interval: A

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Employers can also submit reports online.
• Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]

• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Employers must use FIRE when submitting reports online.
• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

• Send this form (1099-MISC) to a contractor (non-employee)
  • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
  • Page 3 - Copy B is for the contractor or individual non-employee
  • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
  • Page 5 - Copy C is kept by the employer/company [CustomAddress us-1099]
• Employers can also submit reports online.

• This is for non-employee individuals who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Submit page 1 (Copy A) of Form 1099-MISC online.
• The other pages can be printed and sent out.

Print: 1 copies on Letter paper

• This is for non-employee individuals who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (Copy A) to IRS.
  • The official Copy A has a special red ink
• The other pages can be printed and sent out.
• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• Other due dates:
  • 31st January: Paper filing when reporting non-employee compensation.
  • 28th February: Paper filing for other than those with entries in box 7.
  • 31st March: if filing online.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

• on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
• Employers can also submit reports online.
• Send one copy of form W-3 with copy A of forms W-2 to:

  Social Security Administration
  Direct Operations Center
  Wilkes-Barre PA  18769-0001
  

• on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Print: 2 copies on Letter paper

• Employers filing this form online, do not need to submit a paper return.
• Employers must keep a copy for their records.
• This form requires no payment.

• Employers filing this form online, do not need to submit a paper return.
• Employers must keep a copy for their records.
• This form requires no payment.

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

• This form is due on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
• Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-941-nopay]

Print: 2 copies on Letter paper

• Employers must keep a copy for their records.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Do not adjust prior quarter wages on this report.

Use this schedule to show your tax liability for the quarter.

Interval: Q

• Semi-weekly schedule depositors must attach this to form 941.
• Employers with a tax liability less than $2,500 for the quarter do not need to complete this form. [CustomAddress us-fed-941-nopay]

• Do not use the form to show your deposits.
• Do not send any payment with this return.
• Do not adjust prior quarter wages on this report.

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

• Return to the requester. Do not send to the IRS.

Print: 1 copies on Letter paper

• Employers may develop and use their own form W-9 if its content is similar to the official IRS form W-9 and it satisfies certain certification requirements.
• See certification requirements here.

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

• Newly hired employees must complete and sign section 1, no later than the first day of employment.
• The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
• The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
• The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

• Section 1 should never be completed before the employee accepts a job offer.
• The list of acceptable documents can be found on the last page of the form.
• Do not send completed form to USCIS or Immigration and Customs Enforcement.
• Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
• This form doesn't need to be submitted to the IRS unless the employer is required to do so.
• Employers must keep this form for 4 years, and submit to the IRS if requested.

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

• Due on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
• Send page 1 (Copy A) of form W-2 with form W-3 to:

  Social Security Administration
  Direct Operations Center
  Wilkes-Barre PA  18769-0001
  

• Send page 2 (Copy 1) to your state, city or local tax department (if required).
• Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
• Keep copy D for the employers records for 4 years.
• Employers can also submit reports online.

• Due on or before January 31st of the succeeding calendar year.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Submit page 1 (copy A) of form W-2 online.
• Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
• Keep copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

• Do not staple forms W-2 together or to form W-3.
• Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
• Do not send any payment with forms W-2 and W-3.

Do not send any payment with forms W-2 and W-3.