To transmit forms W-2 and/or 1099 to the state.

Interval: A

• Employers must upload a copy of each employees W-2s and/or 1099s at https://biz.revenue.state.il.us/app/etui/

Employers must upload a copy of each employees W-2s and/or 1099s at https://biz.revenue.state.il.us/app/etui/

To report taxes withheld from employees to the state.

Interval: Q

• This return is submitted on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
• Fill, check and mail to:

  ILLINOIS DEPARTMENT OF REVENUE
  PO BOX 19052
  SPRINGFIELD IL  62794-9052
  

• This form can be submitted online at https://mytax.illinois.gov

This return is submitted on $jurisFormSet->usQtrPaymentOnly

Print: 1 copies on Letter paper

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• You must make withholding tax payments electronically if you are assigned to the semi-weekly payment schedule.
• If you are federally mandated to electronically file Forms W-2 and W-2-C, you are also required to electronically submit these forms to Illinois.
• Check the correct quarter you are reporting (even if you have no withholding to report). File one return for each quarter.
• Do not file an annual return. The Department of Revenue has changed everyone to a quarterly filing frequency.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• You must make withholding tax payments electronically if you are assigned to the semi-weekly payment schedule.
• If you are federally mandated to electronically file Forms W-2 and W-2-C, you are also required to electronically submit these forms to Illinois.
• Check the correct quarter you are reporting (even if you have no withholding to report). File one return for each quarter.
• Do not file an annual return. The Department of Revenue has changed everyone to a quarterly filing frequency.

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

• Print in landscape. If more space is needed to list workers, use continuation sheet on page 2 (Form UI-40A).
• Write the total number of continuation sheets added using this form as page number 1 on the top right corner.
• Mail to:

  IDES
  PO BOX 19300
  SPRINGFIELD IL  62794-9300
  

Do NOT staple reports or payment

• An employer who paid no wages during a quarter, but has not permanently ceased being an employer, must file a signed report showing "No Wages Paid This Quarter".
• Non-profit oraganizations and local government entities which elected to make payments in lieu of contribution must file the contribution and wage report (UI-3/40) quarterly even though contributions are not required.

To report newly hired and re-hired employees to the state.

Interval: Nhe

• Mail to:

  ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY
  PO BOX 19473
  SPRINGFIELD IL  62794-9473
  

• Or by fax: 1-217-557-1947
• Can be submitted online at https://newhire.hfs.illinois.gov/NewHireWeb/

Print: 1 copies on Letter paper

Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of atleast 60 days.

• Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of atleast 60 days.
• If you have multiple new hires in a month and are submitting electronic files, these files must be submitted which are not less than 12 days nor more than 16 days apart.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employer to keep a copy for their record.

Print: 1 copies on Letter paper

• Must be submitted on or before the date that you start working for your employer.
• Employers must keep a copy for their records.
• You may file a new form any time your withholding allowances increases.
• If the number of your claimed allowances decreases, you must file a new form within 10 days after the change.

To be used by nonresidents and nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

Employers must keep a copy of this form for their record.

Print: 2 copies on Letter paper

• The employee qualifies for withholding tax exemption if:
  • the employee is a resident of Iowa, Kentucky, Michigan or Wisconsin
  • the employee's spouse is in the military, the employee and their spouse are both residents of the same state (other than Illinois) and they are in Illinois only because the employee's spouse is stationed there by the military.
• Employees must notify their employer if they change their residence, within 10 days.

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

• Fill out the form.
• Send it to Department of Treasury.
• Find the appropriate address for your state at http://www.irs.gov/instructions/i940/ch01.html#d0e302 or
• For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  CINCINNATI OH 45999-0046
  

• For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  OGDEN UT  84201-0046
  

• Make deposits by https://www.eftps.gov/
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, do not need to submit a paper return.

• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• Employers filing this form online, do not need to submit a paper return.

To report all federal tax which was withheld from employee's salary by the employer. This form is only for smaller employers who pay $4,000 or less in wage.

Interval: A

• Staple multiple sheets in the upper left corner when filing.
• Find the appropriate address for your state at http://www.irs.gov/instructions/i944/ch01.html#d0e631 for mailing address depending which state you are in.
• For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  CINCINNATI OH 45999-0046
  

• For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  OGDEN UT  84201-0046
  

Print: 2 copies on Letter paper

• Make deposits by https://www.eftps.gov/
• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

• Make deposits by https://www.eftps.gov/
• Employers filing this form online, do not need to submit a paper return.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

To transmit all 1099s issued for the current year.

Interval: A

• Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
• Send this form and Copy A of all 1099 issued (page 2), to IRS:
  • For states in AL, AZ, AR, CT, DE, FL, GA, KY, LA, ME, MA, MS, NH, NJ, NM, NY, NC, OH, PA, RI, TX, VT, VA, WV and if your legal residence or principal place of business is outside the U.S., mail all forms to:

    DEPERTMENT OF THE TREASURY
    INTERNAL REVENUE SERVICE CENTER
    AUSTIN TX  73301
    

  • For states in AK, CA, CO, DC, HI, ID, IL, IN, IA, KS, MD, MI, MN, MO, MT, NE, NV, ND, OK, OR, SC, SD, TN, UT, WA, WI, and WY, mail all forms to:

    DEPERTMENT OF THE TREASURY
    INTERNAL REVENUE SERVICE CENTER
    KANSAS CITY MO 64999
    

• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other Due dates:
  • 31st January: When reporting non-employee compensation.
  • 31st March: if filing online.

• Employers filing this form online, do not need to submit a paper return.
• Employers who issued 250 or more 1099s must file online.
• Other Due dates:
  • 31st January: When reporting non-employee compensation.
  • 31st March: if filing online.

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

• Send this form (1099-MISC) to a contractor (non-employee)
  • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
  • Page 3 - Copy B is for the contractor or individual non-employee
  • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
  • Page 5 - Copy C is kept by the employer/company
• For states in AL, AZ, AR, CT, DE, FL, GA, KY, LA, ME, MA, MS, NH, NJ, NM, NY, NC, OH, PA, RI, TX, VT, VA, WV and if your legal residence or principal place of business is outside the U.S., send Copy A to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE CENTER
  AUSTIN TX  73301
  

• For states in AK, CA, CO, DC, HI, ID, IL, IN, IA, KS, MD, MI, MN, MO, MT, NE, NV, ND, OK, OR, SC, SD, TN, UT, WA, WI, and WY, send Copy A to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE CENTER
  KANSAS CITY MO 64999
  

Print: 1 copies on Letter paper

• This is for non-employee individual who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• The other pages are ok to be printed and sent out.
• This form is to be given to the contractor by January 31.
• Submitted to the IRS by February 28.
• If submitting this form electronically, due on March 31st.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

• This is for non-employee individual who the employer has:
  • Paid $600 or more to the contractor or $10 or more in royalties during the year.
  • Showing the total amount paid for that year.
• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• The other pages are ok to be printed and sent out.
• This form is to be given to the contractor by January 31st.
• Submitted to the IRS by February 28.
• If submitting this form electronically, due on March 31st.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

• We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
• Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
• Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA

  SOCIAL SECURITY ADMINISTRATION
  DIRECT OPERATIONS CENTER
  WILKES-BARRE PA  18769-0001
  

• Employer keep one copy of Form W-3 for their records.

Print: 2 copies on Letter paper

• Employers filing this form online, do not need to submit a paper return.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Employers must keep a copy for their records.
• This form requires no payment.

• Employers filing this form online, do not need to submit a paper return.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
• Employers must keep a copy for their records.
• This form requires no payment.

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

• Staple multiple sheets in the upper left corner when filing.
• Send to the Department of Treasury office that is near you
• For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  CINCINNATI OH 45999-0005
  

• For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  OGDEN UT  84201-0005
  

• Employers must keep a copy for their records.

Print: 2 copies on Letter paper

• See IRS instructions to determine if you are a monthly or semiweekly payer.
  • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
  • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.

• Employers must keep a copy for their records.
• Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
• See IRS instructions to determine if you are a monthly or semiweekly payer.
  • Monthly: $50,000 or less in taxes in the last year (July 1 to June 30)
  • Semi-weekly: $50,000 or more in taxes in the last year (July 1 to June 30)

Use this schedule to show your tax liability for the quarter

Interval: Q

• Send to the Department of Treasury office that is near you
• For states in CT, DE, DC, FL, GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, WI, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  CINCINNATI OH 45999-0005
  

• For States in AL, AK, AZ, AR, CA, CO, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, send form with no payment to:

  DEPERTMENT OF THE TREASURY
  INTERNAL REVENUE SERVICE
  OGDEN UT  84201-0005
  

• DO NOT use the form to show your deposits.

This form is used to request taxpayer identification number of an employee and to request certain certifications and claims for exemption.

Interval: Nhc

• Return to the requester. Do not send to the IRS.

• You may develop and use your own Form W-9 if its content is similar to the official IRS Form W-9 and it satisfies certain certification requirements.
• See certification requirements here.

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

• Newly hired employees must complete and sign section 1, no later than the first day of employment.
• The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
• The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
• The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

• Section 1 should not be completed before the employee accepted a job offer.
• The list of acceptable documents can be found on the last page of the form.
• Do not send completed form to USCIS or Immigration and Customs Enforcement.
• Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

1. Give a blank form to a new employee or to employees who have changes in their tax situation.
2. The employee fills up this form and returns it to the employer.
3. Employer to keep a copy for their record.

Print: 1 copies on Letter paper

• Employees must fill this form out before their first pay check when starting a new job or as soon as the employee's situation changes.
• This form is not to be submitted to IRS
• Employers must keep this form for 4 years, and submit to the IRS if requested.

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

1. We are officially approved by SSA as black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
   • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
2. Send page 1 (Copy A) of Form W-2 with Form W-3 to:

   SOCIAL SECURITY ADMINISTRATION
   DIRECT OPERATIONS CENTER
   WILKES-BARRE PA  18769-0001
   

3. Send page 2 (Copy 1) to your state, city or local tax department (if required).
4. Give Pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
   • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
5. Keep Copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• Do not staple Forms W-2 together or to Form W-3.
• Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
• Do not send any payment with Forms W-2 and W-3.

• Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (CopyA) to IRS.
  • The official Copy A has a special red ink
• Do not send any payment with Forms W-2 and W-3.
• If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.