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Arkansas tax forms

AR ARW-3 annual W-3
AR ARW-3 annual W-3 Purpose

To transmit forms W-2 and/or 1099 to the state.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • Due on the 28th of February the following calendar year.
  • Employers must submit this form along with W-2s and/or 1099s.
  • Employers must keep a copy for their records.
  • Employers can also submit reports online.
  • Mail to:

    Individual Income Tax Section
    Withholding Branch
    PO Box 8055
    Little Rock AR  72203-8055

Submission online
  • Due on the 28th of February the following calendar year.
  • Employers must submit this form along with W-2s and/or 1099s.
  • Employers must keep a copy for their records.
Notes - Postal
  • Do not send any payment with this return.
  • Employers with 250 or more employees must file this return online.
Notes - Online
  • Do not send any payment with this return.
  • Employers with 250 or more employees must file this return online.

AR AR3MAR annual W-3 recon.
AR AR3MAR annual W-3 recon. Purpose

To report a reconciliation of tax withheld during the year.

Interval: A

Full name: Employer's Annual Reconciliation of Income Tax Withheld
Submission by mail
  • Employers can also submit reports online
  • Paper forms are only available when employers request them directly from the state.
  • Mail to:

    Individual Income Tax Section
    Withholding Branch
    PO Box 8055
    Little Rock AR  72203-8055

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Do not adjust prior quarter wages on this report.
  • If the business closes during the year, then this is due within 30 days of the payment of the final wages or discontinuation of business.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Do not adjust prior quarter wages on this report.
  • If the business closes during the year, then this is due within 30 days of the payment of the final wages or discontinuation of business.

AR DWS-ARK-209 quarterly UI
AR DWS-ARK-209 quarterly UI Purpose

To report wages and unemployment contribution for the quarter to the state.

Interval: Q

Full name: Employer's Quarterly Contribution And Wage Report
Submission by mail
  • Employers can also submit reports online.
  • Mail to:

    Arkansas Department of Workforce Services
    PO Box 8007
    Little Rock AR  72203-8007

  • Employers filing this form online, do not need to submit a paper return.
Submission online

Employers filing this form online, do not need to submit a paper return.

Print: 2 copies on Letter paper

Notes - Postal
  • If an employer has multiple locations and accounts, they must file separate reports.
  • Employers with 250 or more employees must file this return online.
  • Do not adjust prior quarter wages on this report.
  • Employers must keep a copy for their records.
Notes - Online
  • If an employer has multiple locations and accounts, they must file separate reports.
  • Employers with 250 or more employees must file this return online.
  • Do not adjust prior quarter wages on this report.
  • Employers must keep a copy for their records.

 

Arkansas new hire forms

AR new hire
AR new hire Purpose

To report newly hired and re-hired employees to the state.

Interval: Nhe

Full name: Arkansas New Hire Reporting Form
Submission by mail
  • Mail to:

    Arkansas New Hire Reporting Center
    PO Box 2540
    Little Rock AR  72203

  • Or fax to:
    • (501) 376-2682
    • Toll-free: (800) 259-3562
  • Employers can also submit reports online.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.
Notes - Online
  • Employers must submit this report within 20 days of start date. A re-hire is an employee who has returned after a separation of at least 60 days.
  • An employer may be fined $25 for each instance of failure to report an employee and $500 per employee if a conspiracy to not report exists between the employer and employee.
  • Employers who submit reports online shall submit the reports at most, twice a month, not more than 16 days apart.

AR AR4EC certificate W-4
AR AR4EC certificate W-4 Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Exemption Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must keep a copy for their records.
  • You may file a new form any time your withholding allowances increases.
  • You must file a new certificate within 10 days if the number of exemptions or dependents previously claimed by you decreases for any of the following reasons:
    • Your spouse for whom you have been claiming an exemption is divorced or legally separated from you, or claims his or her own exemption on a separate certificate, or
    • The support you provide to a dependent for whom you claimed an exemption is expected to be less than half of the total support for the year.
  • Other decreases in exemptions or dependents, does not affect your withholding until next year, but requires the filing of a new certificate by December 1 of the year in which they occur.

AR ARW-4MS exemption certificate
AR ARW-4MS exemption certificate Purpose

To be used by nonresident military spouses to file exemption from state withholding tax.

Interval: Nhe

Full name: Annual Withholding Tax Exemption Certificate for Military Spouse
Submission by mail
  • The employee must keep a copy for their records.
  • The employer must keep the completed form for their records.
  • The employee must present the current military ID and leave and earnings statement when submitting this form.

Print: 2 copies on Letter paper

Notes - Postal
  • The employee may claim the exemption if:
    • They are not a military servicemember.
    • They are married to a military servicemember.
    • The employee lives with their spouse.
    • The servicemember's current military orders assign them to a location in Arkansas.
    • Their domicile is a state other than Arkansas.
  • The exemption will last for one year and needs to be renewed by December 1 to continue the withholding exemption for the following year.
  • To withdraw the exemption, the employee must complete sections I, III and IV and submit to their employer.

AR AR4ECSP exemption certificate
AR AR4ECSP exemption certificate Purpose

To be used by employees to file exemption from state withholding tax.

Interval: Nhe

Full name: Employee's Special Withholding Exemption Certificate
Submission by mail
  • Employer must keep this certificate for their records.
  • Employees must file this form with their employer to exempt them from state withholding tax.

Print: 2 copies on Letter paper

Notes - Postal
  • Employees may file this form if they qualify for the low income tax rates.
  • The form remains in effect until the employee submits a new one.
  • The employer must begin withholding no later than the start of the first payroll period after receiving the new exemption certificate.

AR AR4EC(TX) exemption certificate
AR AR4EC(TX) exemption certificate Purpose

To be used by residents of Texarkana to file exemption from state withholding tax.

Interval: Nhe

Full name: Texarkana Employee's Withholding Exemption Certificate
Submission by mail
  • Employers should keep the completed form for their records.
  • It is the responsibility of the employee to notify the employer within seven days after any change to the exemption claimed.

Print: 2 copies on Letter paper

Notes - Postal
  • For Arkansas residents:
    • if the employee's permanent residence is within the city limits of Texarkana, Arkansas, they are exempt from Arkansas individual income tax.
    • All income is exempt while the employee is a resident of Texarkana, Arkansas.
  • For Texas residents:
    • if the employee's permanent residence is within the city limits of Texarkana, Texas they are exempt from Arkansas individual income taxes on income earned from businesses in Texarkana, Arkansas only.
    • This is the only income that is exempt. Any income received from any other sources in Arkansas is fully taxable.

 

Federal tax forms

IRS 940 FUTA annual
IRS 940 FUTA annual Purpose

To report federal employer tax that is used to help fund state workforce agencies.

Interval: A

Full name: Employer's Annual Federal Unemployment (FUTA) Tax Return
Submission by mail
  • Due on or before on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

[CustomAddress us-fed-940-nopay]

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Employers filing this form online, do not need to submit a paper return.
  • Do not adjust prior quarter wages on this report.

IRS 944 annual
IRS 944 annual Purpose

To report all federal tax which was withheld from employee's salary by the employer.

Interval: A

Full name: Employer's Annual Federal Tax Return
Submission by mail
  • The IRS will notify employers eligible to file this form instead of Form 941.
  • This form is due on or before January 31st of the succeeding calendar year.
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-944-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.
  • Employers must keep a copy for their records.

IRS 1096 annual
IRS 1096 annual Purpose

To transmit all 1099s issued for the current year.

Interval: A

Full name: Annual Summary and Transmittal of U.S. Information Returns
Submission by mail
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers can also submit reports online.
  • Send this form and Copy A of all 1099 issued (page 2), to IRS: [CustomAddress us-fed-1096]
Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
Notes - Online
  • Fill in Page 1 (Copy A) by hand (use black ink) using the official IRS copy.
  • Employers must use FIRE when submitting reports online.
  • Employers filing this form online, do not need to submit a paper return.
  • Employers who issued 250 or more 1099s must file online.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.

IRS 1099 MISC annual
IRS 1099 MISC annual Purpose

To record payments made by businesses to independent contractors or non-employee whom you paid $600 or more, or $10 or more in royalties.

Interval: A

Full name: Miscellaneous Income
Submission by mail
  • Send this form (1099-MISC) to a contractor (non-employee)
    • Page 1 - Copy A is submitted to the IRS by the employer/company
    • Page 2 - Copy 1 is submitted to the state tax department by the employer/company
    • Page 3 - Copy B is for the contractor or individual non-employee
    • Page 4 - Copy 2 is given to the contractor or individual non-employee for filing with the state tax return
    • Page 5 - Copy C is kept by the employer/company [CustomAddress us-1099]
  • Employers can also submit reports online.
Submission online
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Submit page 1 (Copy A) of Form 1099-MISC online.
  • The other pages can be printed and sent out.

Print: 1 copies on Letter paper

Notes - Postal
  • This is for non-employee individuals who the employer has:
    • Paid $600 or more to the contractor or $10 or more in royalties during the year.
    • Showing the total amount paid for that year.
  • Use only the official Page 1 (Copy A) from IRS, do not print and send Page 1 (Copy A) to IRS.
    • The official Copy A has a special red ink
  • The other pages can be printed and sent out.
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
Notes - Online
  • Other due dates:
    • 31st January: Paper filing when reporting non-employee compensation.
    • 28th February: Paper filing for other than those with entries in box 7.
    • 31st March: if filing online.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

IRS W-3 annual
IRS W-3 annual Purpose

Summary page of all W-2 forms issued by the employer to the federal government.

Interval: A

Full name: Transmittal of Wage and Tax Statements
Submission by mail
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Employers can also submit reports online.
  • Send one copy of form W-3 with copy A of forms W-2 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

Submission online
  • on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.

Print: 2 copies on Letter paper

Notes - Postal
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.
Notes - Online
  • Employers filing this form online, do not need to submit a paper return.
  • Employers must keep a copy for their records.
  • This form requires no payment.

IRS 941 quarterly
IRS 941 quarterly Purpose

To report all federal payroll tax which was withheld from employee's salary by the employer.

Interval: Q

Full name: Employer's Quarterly Federal Tax Return
Submission by mail
  • This form is due on Apr 30, Jul 31, Oct 31, Jan 31 (month end following the end of the quarter).
  • Staple multiple sheets in the upper left corner when filing. [CustomAddress us-fed-941-nopay]

Print: 2 copies on Letter paper

Notes - Postal
  • Employers must keep a copy for their records.
  • Employers must file this return even if there are no reportable wages or taxes due for the reporting period.
  • Do not adjust prior quarter wages on this report.

IRS 941 Schedule B
IRS 941 Schedule B Purpose

Use this schedule to show your tax liability for the quarter.

Interval: Q

Full name: Report of Tax Liability for Semiweekly Schedule Depositors
Submission by mail
  • Semi-weekly schedule depositors must attach this to form 941.
  • Employers with a tax liability less than $2,500 for the quarter do not need to complete this form. [CustomAddress us-fed-941-nopay]
Notes - Postal
  • Do not use the form to show your deposits.
  • Do not send any payment with this return.
  • Do not adjust prior quarter wages on this report.

 

Federal new hire forms

IRS W-9
IRS W-9 Purpose

This form is used to request taxpayer identification number of an employee or independent contractor and to request certain certifications and claims for exemption.

Interval: Nhc

Full name: Request for Taxpayer Identification Number and Certification
Submission by mail
  • Return to the requester. Do not send to the IRS.

Print: 1 copies on Letter paper

Notes - Postal
  • Employers may develop and use their own form W-9 if its content is similar to the official IRS form W-9 and it satisfies certain certification requirements.
  • See certification requirements here.

USCIS I-9 verification
USCIS I-9 verification Purpose

To verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

Interval: Nhe

Full name: Employment Eligibility Verification
Submission by mail
  • Newly hired employees must complete and sign section 1, no later than the first day of employment.
  • The employee must also present acceptable documents evidencing identity and employment authorization to the employer.
  • The employer examines the employment eligibility and identity document(s) that the employee presents to determine whether the document(s) are genuine.
  • The employer then fills in section 2 relating to the documents provided by the employee.

Print: 6 copies on Letter paper

Notes - Postal
  • Section 1 should never be completed before the employee accepts a job offer.
  • The list of acceptable documents can be found on the last page of the form.
  • Do not send completed form to USCIS or Immigration and Customs Enforcement.
  • Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later.

IRS W-4 certificate
IRS W-4 certificate Purpose

For newly hired employees to report their withholding exemption to their employer. It is also for employees who have recently changed their tax status which will affect their withholding exemptions.

Interval: Nhe

Full name: Employee's Withholding Allowance Certificate
Submission by mail
  1. Give a blank form to a new employee or to employees who have changes in their tax situation.
  2. The employee fills up this form and returns it to the employer.
  3. Employers must keep a copy for their records.

Print: 2 copies on Letter paper

Notes - Postal
  • Employees must fill this form out before their first paycheck when starting a new job or as soon as the employee's situation changes.
  • This form doesn't need to be submitted to the IRS unless the employer is required to do so.
  • Employers must keep this form for 4 years, and submit to the IRS if requested.

 

Federal employee forms

IRS W-2 annual
IRS W-2 annual Purpose

To report the amount of wages and salaries and taxes withheld for each employee to the federal and state government.

Interval: A

Full name: Wage and Tax Statement
Submission by mail
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • We are officially approved by the SSA as a black-and-white Copy A provider. It means you are allowed to print and submit Copy A from your user area.
  • Make sure to set "Actual size" in the print dialog. DO NOT use "Fit" or any other scaling.
  • Send page 1 (Copy A) of form W-2 with form W-3 to:

    Social Security Administration
    Direct Operations Center
    Wilkes-Barre PA  18769-0001

  • Send page 2 (Copy 1) to your state, city or local tax department (if required).
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.
  • Employers can also submit reports online.
Submission online
  • Due on or before January 31st of the succeeding calendar year.
  • If the due date falls on a Saturday, Sunday or legal holiday, it must be submitted on the first working day AFTER.
  • Submit page 1 (copy A) of form W-2 online.
  • Give pages 3, 4 & 5 (Copies B, C & 2) to your employee by on or before January 31st of the succeeding calendar year.
  • Keep copy D for the employers records for 4 years.

Print: 1 copies on Letter paper

Notes - Postal
  • Do not staple forms W-2 together or to form W-3.
  • Prepare W-2s alphabetically in employee's last name or numerically using SSN number.
  • Do not send any payment with forms W-2 and W-3.
Notes - Online

Do not send any payment with forms W-2 and W-3.


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