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Federal tax forms

BIR monthly 1601-C
BIR monthly 1601-C Purpose

To file withholding tax that's been deducted from the employee's salary.

Interval: M

Full name: Monthly Remittance Return of Income Taxes Withheld on Compensations

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Online
  • To install the software:
    1. Download eBIRForms.
    2. Run BIRForms.exe
  • If no wages or tax due, submit a zero return. Keep copies for your own record.
  • If paying late, go to the BIR and get the penalty computed by the Officer of the Day before paying.
  • To file and pay online, go to EFPS for instructions.
Learn more

BIR annual 1604-C 7.1 leavers
BIR annual 1604-C 7.1 leavers Purpose

To submit a breakdown of compensation and tax paid by employees for the tax year.

Interval: A

Full name: Alphalist of Employees Terminated before December 31
Notes - Online
Learn more

BIR annual 1604-C 7.3 sole employed
BIR annual 1604-C 7.3 sole employed Purpose

To submit a breakdown of compensation and tax paid by employees for the tax year.

Interval: A

Full name: Alphalist of Employees as of December 31 with no Previous Employer Within the Year
Notes - Online
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BIR annual 1604-C 7.4 multi employed
BIR annual 1604-C 7.4 multi employed Purpose

To submit a breakdown of compensation and tax paid by employees for the tax year.

Interval: A

Full name: Alphalist of Employees as of December 31 with Previous Employers Within the Year
Notes - Online
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BIR annual 1604-C 7.5 minimum wage earners
BIR annual 1604-C 7.5 minimum wage earners Purpose

To submit a breakdown of compensation and tax paid by employees for the tax year.

Interval: A

Full name: Alphalist of Minimum Wage Earners
Notes - Online
Learn more

BIR annual 1604-C salary taxes
BIR annual 1604-C salary taxes Purpose

To file the summary and adjustments of all the salaries paid to employees for the tax year. To be accompanied by an alphalist.

Interval: A

Full name: Annual Information Return of Income Taxes Withheld on Compensation and Final Withholding Taxes

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Online
  • To install the software:
    1. Download eBIRForms.
    2. Install BIRForms.exe
  • If no wages or tax due, submit a zero return. Keep copies for your own record.
  • If paying late, go to the BIR and get the penalty computed by the Officer of the Day before paying.
Learn more

BIR quarterly 1603Q fringe benefits
BIR quarterly 1603Q fringe benefits Purpose

To file quarterly withholding tax taken out on fringe benefits granted to higher ranking employees.

Interval: Q

Full name: Quarterly Remittance Return of Final Income Taxes Withheld

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Online
  • To install the software:
    1. Download eBIRForms.
    2. Run BIRForms.exe
  • If no wages or tax due, submit a zero return. Keep copies for your own record.
  • If paying late, go to the BIR and get the penalty computed by the Officer of the Day before paying.
  • To file and pay online, go to EFPS for instructions.
Learn more

Pag-IBIG monthly MSRF
Purpose

To submit monthly contributions for housing fund.

Interval: M

Full name: Membership Savings Remittance Form (MSRF)
Notes - Postal

Schedule of payment depends on the first letter of employer/business name:

  • A-D: 10th to 14th of the month
  • E-L: 15th to 19th of the month
  • M-Q: 20th to 24th of the month
  • all others: 25th to last day of month
Notes - Online

Schedule of payment depends on the first letter of employer/business name:

  • A-D: 10th to 14th of the month
  • E-L: 15th to 19th of the month
  • M-Q: 20th to 24th of the month
  • all others: 25th to last day of month
Learn more

PhilHealth monthly RF-1
Purpose

To submit monthly contributions to the PhilHealth insurance.

Interval: M

Full name: Employer's Remittance Report

Print: 2 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Online
  • For new users, you need the digital certificate.
    1. Go to Online Services.
    2. Click "Login" to "EPRS" under "Contribution" section and follow the EPRS instructions on how to import the certificate.
  • The amount of payment should be the exact amount due indicated in the SPA.

Submission Schedule:

  • Employers with PhilHealth number ending in 0-4 (every 11th-15th day of the month following the applicable period.)
  • Employers with PhilHealth number ending in 5-9 (every 16th-20th day of the month following the applicable period.)
  • If the last day of the schedule falls on a weekend or holiday, the deadline shall be on the next working day.
Learn more

SSS monthly R-5 reconciliation
SSS monthly R-5 reconciliation Purpose

To submit all employee and employer contributions to SSS.

Interval: M

Full name: Contributions Payment Form

Print: 1 copies on Letter (8.5in x 11in) paper

Learn more

SSS monthly R-3
Purpose

To submit a breakdown of each employee's contribution.

Interval: M

Full name: Contribution Collection List

Print: 2 copies on Letter (8.5in x 11in) paper

Notes - Online

Must be submitted after the SSS has posted the payment for the applicable month.

Learn more

SSS monthly ML-1 loan repayments
SSS monthly ML-1 loan repayments Purpose

To submit loan payments collected from employees to SSS.

Interval: M

Full name: Monthly-Salary/Calamity/Educational/Emergency/Stock Investment Loan Payment Return

Print: 3 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • A copy of this form is attached (about a month later) to form "SSS monthly ML-2 loans list" for submission to SSS.
  • This form may be submitted online through BancNet.
Learn more

SSS monthly ML-2 loans list
Purpose

To submit a breakdown of each employee's loan repayment to SSS.

Interval: M

Full name: Loan Collection List
Notes - Online

Must be submitted after the SSS has posted the payment for the month.

To check payment posting:

  1. Login to the online portal as Employer:
  2. Go to "E-services" then choose "Inquiry".
  3. Click "Short Term Loan" then "Loan Payments".
    • Enter the tax year for the payment.
Learn more

 

Federal new hire forms

PhilHealth Er2 new hires and leavers
PhilHealth Er2 new hires and leavers Purpose

To report newly hired and separated employees to PhilHealth.

Interval: Nhe

Full name: Report of Employee-Members

Print: 2 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • No payment due.
Learn more

SSS R-1A new hires and leavers
SSS R-1A new hires and leavers Purpose

To report newly hired and separated employees to the SSS.

Interval: Nhe

Full name: Employment Report

Print: 2 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • New hires must be reported within 30 days of the start date.
  • No payment is submitted with this form.
Notes - Online
  • New hires must be reported within 30 days of the start date.
  • No payment is submitted with this form.
Learn more

Apply for TIN number
Apply for TIN number Purpose

To register new hires, that don't have a TIN number, to the BIR.

Interval: Nhe

Full name: Application for Registration

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Postal
  • New hires must submit the form with a copy of ANY ONE of these:
    • Birth certificate.
    • Passport.
    • Professional Regulation Commission (PRC) card.
    • Driver's license.
    • GSIS member's record.
    • SSS ID.
    • NBI clearance.
    • TIN ID.
    • Voter's ID.
    • Senior Citizen card.
    • OFW ID.
    • Postal ID.
  • If married, bring a copy of Marriage Contract.
  • If you have children, bring a copy of their birth certificate.
  • No payment needed.
Learn more

Apply for SSS number
Apply for SSS number Purpose

To get a new SSS number for employees who don't yet have one.

Interval: Nhe

Full name: Personal Record for Issuance of SS Number

Print: 3 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • New hires must submit the form with a copy of:
    • EITHER ONE of these:
      • Birth certificate.
      • Baptismal certificate.
      • Passport.
      • Professional Regulation Commission (PRC) card.
      • Driver's license.
    • OR TWO of these:
      • Record of Employment/Employer ID.
      • GSIS member's record.
      • Certification from National Archives.
      • Alien Certificate of Registration.
      • School/Voter's identification card.
      • School ID.
      • NBI clearance.
      • TIN card.
      • Voter's ID.
  • If married, bring a copy of Marriage Contract.
  • If you have children, bring a copy of their birth certificate.
  • No payment needed.
Learn more

Apply for PhilHealth number
Apply for PhilHealth number Purpose

To register a PhilHealth number for employees who don't have one. Also for updating or correcting member information.

Interval: Nhe

Full name: Member Registration Form

Print: 3 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • New hires must submit the form with a copy of ANY TWO of these:
    • Birth certificate.
    • Passport.
    • Professional Regulation Commission (PRC) card.
    • Driver's license.
    • GSIS member's record.
    • SSS ID.
    • NBI clearance.
    • TIN ID.
    • Voter's ID.
    • Senior Citizen card.
    • OFW ID.
    • Postal ID.
  • If married, bring a copy of Marriage Contract.
  • If you have children, bring a copy of their birth certificate.
  • No payment needed.
Learn more

Apply for Pag-IBIG number
Apply for Pag-IBIG number Purpose

To register new hires without a Pag-IBIG number.

Interval: Nhe

Full name: Member's Data Form

Print: 3 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • New hires must submit the form with a copy of ANY ONE of these:
    • Birth certificate.
    • Passport.
    • Professional Regulation Commission (PRC) card.
    • Driver's license.
    • GSIS member's record.
    • SSS ID.
    • NBI clearance.
    • TIN ID.
    • Voter's ID.
    • Senior Citizen card.
    • OFW ID.
    • Postal ID.
  • If married, bring a copy of Marriage Contract.
  • If you have children, bring a copy of their birth certificate.
  • No payment needed.
Learn more

 

Federal employee forms

BIR annual 2316 personal summary
BIR annual 2316 personal summary Purpose

A certificate given to employees annually showing income, benefits and withholding taxes paid by the employee for the previous year.

Interval: A

Full name: Certificate of Compensation Payment / Tax Withheld

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Postal
  • Employers must issue the form to each employee on or before the 31st of January of the succeeding year in which payment was made.
  • Submit to BIR a copy by February 28 following the close of the calendar year.
  • Employers of (Minimum Wage Earner) MWEs are still required to issue the "2316" to the MWEs on or before January 31 of the following year.
Learn more

SSS MAT-1 maternity notice
SSS MAT-1 maternity notice Purpose

To determine whether an employee is eligible for a maternity benefit from the SSS.

Interval: O

Full name: Maternity Notification

Print: 2 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • This form must be submitted at least 60 days from the date of conception but not later than the date of delivery.
  • The benefit is only applicable for the first 4 pregnancies of the employee, including miscarriages.
  • Submission of this form doesn't guarantee payment of maternity benefit.
  • Employees claiming the benefit must have at least 3 monthly contributions within the 12-month period before the semester of expected delivery.
Notes - Online
  • This form must be submitted at least 60 days from the date of conception but not later than the date of delivery.
  • The benefit is only applicable for the first 4 pregnancies of the employee, including miscarriages.
  • Submission of this form doesn't guarantee payment of maternity benefit.
  • Employees claiming the benefit must have at least 3 posted monthly contributions within the 12-month period before the semester of expected delivery.
Learn more

SSS MAT-2 maternity reimbursement
SSS MAT-2 maternity reimbursement Purpose

For the employer to apply for SSS reimbursement of maternity benefit, that the employer previously paid directly to the employee.

Interval: O

Full name: Maternity Benefit Reimbursement Application

Print: 2 copies on Letter (8.5in x 11in) paper

Notes - Postal
  • Documents required when submitting:
    • Maternity Notification (MAT-1) stamped by SSS previously.
    • And the following documents depending on the situation:
      • For normal delivery, child's birth or fetal death certificate registered with the Local Civil Registrar.
      • For caesarean delivery, child's birth or fetal death certificate and any document issued by the hospital indicating the type of delivery.(Operating Room Record, Delivery Report, Detailed invoice showing delivery charges).
      • See guidebook for additional requirements for miscarriage, ectopic and hydatidiform mole.
  • Employers must submit the form with a copy of:
    • EITHER ONE of these:
      • Unified Multi-Purpose ID card
      • Passport
      • Professional Regulation Commission card
      • Driver's license
    • OR TWO of these:
      • Company ID card
      • ATM card (with cardholder's name)
      • Driver's license
      • Postal ID card
      • TIN card
      • Pag-IBIG card
      • Voter's ID
Learn more

BIR 1905 info update
BIR 1905 info update Purpose

To report an update on the taxpayer's information to the BIR. Also used for transfer of RDO.

Interval: O

Full name: Application for Registration Information Update

Print: 3 copies on Long bond (US folio, 8.5in x 13in) paper

Notes - Postal
  • Must only be completed by employees who don't have the same BIR Revenue District Office as the employer.
  • If there was a change in the employee's status, bring EITHER ONE of these:
    • Marriage Contract.
    • Court Order (for declaration of nullity of marriage).
Learn more

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